AP is one of the highest-touch, lowest-value workflows in the building. Your people are better than data entry — and the errors compound invisibly.
Invoices sit in inboxes waiting to be opened, coded, and routed. Every day of delay is a day closer to a late payment penalty or a strained vendor relationship.
Comparing invoice amounts to PO receipts by hand means mismatches get missed. Overbilling goes undetected. Duplicate payments happen more than anyone admits.
Your AP team knows which vendor to pay — but not always which job or cost center to assign it to. That gap means manual lookups, delays, and mis-coded GL entries.
Invoice data lives in email. Receipt data lives in Epicor. Nothing talks to each other automatically — so your team bridges the gap manually, every single time.
The moment an invoice hits your AP inbox, automation takes over — extraction, PO matching, job assignment, exception flagging, and routing. All before a human touches it.
Azure reads any invoice PDF — vendor, amount, PO number, line items, payment terms — and structures it automatically. No templates, no manual entry.
Every invoice is matched against your live Epicor RNI in seconds. Amount variance, vendor mismatch, and period cutoff — caught before anyone approves anything.
The job number lives in your Epicor PO data. The system reads it and stamps it on every matched invoice — no manual GL lookup required.
Clean invoices post automatically. Exceptions route to the right person with full context. Every run is logged to a permanent audit trail.
Every feature is purpose-built for your operation — no generic SaaS tooling retrofitted to fit.
Every invoice emailed to AP is automatically captured the moment it arrives — no manual checking, no missed attachments.
AI reads every vendor invoice regardless of format: amounts, PO numbers, due dates, and full line items. No templates required.
Invoice PO is matched against your live Received-Not-Invoiced register. Variance flagged to the penny. Job and GL pulled automatically.
Due date urgency, intercompany routing, prior balance detection, stale receipt flags, GL coding — all automated, all auditable.
Every invoice becomes a formatted, actionable email with Approve/Reject buttons, RNI match detail, and exception summary.
Every run logged with vendor, PO, match status, GL, route, and timestamp. Queryable invoice history — the AP Brain.
Each scenario mirrors a real customer request. The pipeline runs all steps and returns a complete result — no humans required.
Real output, structured data, ready to act on — no manual entry required on your end.
Invoice #26-G-9303 from Mid America Fuels, Inc. — $35,121.00. PO 70022806. Due on Receipt. Intercompany fuel supply for NMR-KY operations. Emailed to AP inbox as PDF.
| SKU | Description | Qty | Unit Price | Extended |
|---|---|---|---|---|
| FUEL-26G-9303 | Intercompany Fuel Supply — NMR-KY | 1 | $35,121.00 | $35,121.00 |
Measured outcomes from similar operations using the Pillar Portal.
Pillar Optimization Partners works with distributors, dealers, and service businesses to deploy intelligent automation that cuts quoting time, reduces errors, and unlocks growth — without replacing the people who make it work.
We don't sell software. We build operational systems, tailored to your specific workflows, and we stay involved to make sure they deliver results. Our clients see measurable ROI within 90 days or we keep working until they do.
Every engagement starts with a discovery conversation — no decks, no pressure. Just an honest look at where automation can create the most leverage for your team.
These are the conversations that typically unlock the most value for teams like yours.